CEO Office Associate (COA)

Altamont Group is hiring a CEO Office Associate (COA) for a fully remote role. This is a high-impact opportunity for a structured and analytical professional to work closely with executive leadership, supporting strategic coordination, research, business development, and executive communications. If you excel at synthesizing information, creating polished outputs, and managing multiple priorities in a fast-paced environment, this role offers strong global exposure and career growth.

Altamont Group is seeking a highly capable, analytical, and communications-driven CEO Office Associate (COA) to support strategic coordination, executive communications, research, and business development across the CEO Office. This role strengthens the CEO Office’s ability to deliver high-quality outputs, manage cross-functional initiatives, and support the CEO’s priorities with precision and clarity.

The COA works closely with the CEO, OC, and AA to ensure smooth information flow, high-quality deliverables, and strategic alignment across the organization.

ROLE DESCRIPTION FOR CEO Office Associate (COA)

The COA provides strategic, analytical, and communications support to the CEO Office. This includes preparing high-quality executive materials, conducting research, strengthening proposal and BD outputs, coordinating with internal and external stakeholders, and ensuring quality control across CEO-level deliverables.

This role is ideal for someone who is structured, analytical, and able to translate complex information into clear, polished, executive-ready outputs.

KEY RESPONSIBILITIES OF COA

Executive Communications & CEO Office Support

• Draft CEO-level communications, talking points, and briefing notes.
• Prepare agendas, briefing materials, and follow-up action lists.
• Maintain/coordinate calendars across CEO, Operations, and Project teams.
• Develop high-quality presentations, summaries, and strategic documents.
• Support internal communication across teams.
• Serve as a coordination point between internal teams and external stakeholders.

Strategic Coordination & Cross-Functional Support

• Track CEO priorities, strategic initiatives, and decision points.
• Support cross-departmental projects and ensure alignment with CEO directives.
• Prepare synthesis notes, strategic updates, and insights for leadership.
• Maintain organized SharePoint structures and internal documentation.
• Support project-related tasks as needed.

Research & Analysis

• Conduct background research for BD, proposals, and strategic initiatives.
• Prepare evidence-driven reports, briefs, and sector scans.
• Analyze RFPs, competitor landscapes, and emerging trends.
• Support rapid research requests from the CEO.

RFP Sourcing & Proposal Support

• Source and track RFPs from global platforms.
• Review RFPs and prepare concise summaries for leadership.
• Maintain the RFP pipeline and BD tracker.
• Support proposal development: background research, formatting, annex preparation.
• Assist with capability statements, CVs, and proposal annexes.
• Support coordination with the Proposal Writer and Consultant Networks.

Business Development

• Prepare pitch decks, presentations, and BD briefing materials.
• Support BD email campaigns, LinkedIn content, and engagement monitoring.

Quality Control & Knowledge Management

• Ensure quality, clarity, and consistency across CEO Office outputs.
• Maintain templates, standardized documents, and knowledge repositories.
• Support improvements to internal processes and documentation standards.

Social Media & Website Support

• Draft and refine content for LinkedIn, Instagram, and X.
• Maintain content calendars and coordinate with leadership.
• Monitor engagement metrics and prepare performance summaries.
• Support website updates, job postings, and content refreshes.

REQUIRED SKILLS & EXPERIENCES FOR COA

• Bachelor’s degree in business, international development, communications, or related field
• Strong analytical, writing, and synthesis skills
• Experience in research, BD, proposal development, or executive support
• Ability to prepare high-quality presentations, briefs, and reports
• Proficiency in MS Office, SharePoint, and digital collaboration tools
• Strong attention to detail and quality control
• Ability to manage multiple priorities in a fast-paced environment
• Exceptional English writing and editing abilities

WHAT’S IN IT FOR YOU AS COA

• Strategic Exposure: Work directly with the CEO and leadership on high-impact initiatives, gaining insight into organizational strategy, decision-making, and cross-functional alignment.
• Advanced Communications Mastery: Strengthen your executive writing, synthesis, and presentation skills by producing CEO-level materials, strategic briefs, and high-visibility deliverables.
• Professional Growth: Build expertise across research, business development, proposal strategy, operations, and executive support — positioning yourself for future leadership roles.
• Meaningful Impact: Contribute to global development and humanitarian initiatives by shaping proposals, insights, and communications that influence real-world outcomes.
• Cross-Functional Collaboration: Partner closely with operations, BD, consultants, proposal writers, and project teams, expanding your network and professional versatility.
• Creative & Analytical Balance: Engage in work that blends research, writing, analysis, and strategic thinking — ideal for someone who enjoys both structure and creativity.
• Visibility & Recognition: Your work will be seen, valued, and acknowledged by leadership, clients, and partners, with clear opportunities to showcase your strengths.
• Flexible, Supportive Environment: Enjoy remote work, a collaborative culture, and a team that values initiative, clarity, and continuous improvement.

How to Apply

Additional Information
This is a REMOTE role.

Interested?
Share your Cover Letter and CV with: Recruitment@altamontgroup.ca.   

Application Process

1. Candidate shares tailored cover letter and updated CV
2. Interview 1 | Screening
3. Round 1 Application Form
4. Interview 2 | Alignment
5. Round 2 Application Form
6. Interview 3 | Shortlist
7. Interview 4 | Finalization
8. Assessment
9. Offer

Learn more here